Implementation of these six priority areas will include establishing workgroups for each initiative, gathering perspectives, synthesizing and analyzing data, crafting deliverables and aligning outcomes with College of Medicine leadership and governance structures.
The workgroups, called design team task forces, have already begun to meet regularly. They consist of subject matter experts from across the college who aim to provide perspectives, refine processes and recommend decisions to be considered by steering committees. Within each task force, project managers help define goals, create and maintain timelines and communicate project updates to leadership.
“It’s important to note that it’s not a top-down approach; the design teams that are working on enhancements are from the departments, so each unit’s interests are being taken into account with each workgroup,” Pulliam said.
Information from each design team task force will then go to a steering committee, made up of key stakeholders who can guide all aspects of the project by participating in design specification, vetting and validation of financial scenarios, previewing output from each task force and addressing barriers or issues that arise. Department administrators, who will serve as the primary feedback mechanism for implementation efforts, will also receive consistent updates from project leadership as efforts take shape and will remain engaged throughout the initiative to provide input to ensure projects meet departmental needs and expectations.
Though ELEVATE just formally launched, Williams said the project is still in the discovery phase as the teams and their stakeholders see what is needed and how best to move forward. Tangible impacts that the college community can expect to see include process improvements, greater transparency in policies and procedures, changes to funding models and more emphasis on position competencies and best practices that lead to greater alignment and efficiency for all teams across the college.
“The thing I’m most proud of is when we got to the point where we could kick off the teams,” Pulliam said. “In each kickoff meeting, you could see that moment when it clicked for the people in the room that they had a voice in the change — that they were actually going to be the ones designing the future of the College of Medicine.”